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Port Pirie Regional Council

Empowering Strategic Governance and Efficiency

Background

About

Nestled in the mid-north of South Australia, the Port Pirie Regional Council plays a pivotal role in supporting a thriving community known for its rich industrial heritage, natural beauty, and commitment to sustainable development. Port Pirie is a regional hub, fostering a strong connection between its people and the industries that drive local growth, such as manufacturing and agriculture. The Council’s mission is to provide high-quality services, support infrastructure development, and maintain the region’s environmental integrity while embracing innovation to meet the demands of the future.

In recent years, Port Pirie Regional Council has been focused on addressing modern governance challenges, including streamlining operations, enhancing transparency, and fostering greater engagement within the community. The adoption of new technological solutions became essential to support their evolving strategic objectives, ensuring that the Council could continue to deliver value in an increasingly complex environment.

“REGIONAL LEADER – ECONOMIC HUB – QUALITY LIFESTYLE”

Port Pirie Regional Council

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Challenges

Overcoming Fragmented Systems and Disjointed Planning

Prior to partnering with Government Frameworks, the Port Pirie Regional Council faced several key challenges that impeded its ability to operate efficiently and meet community expectations:

  • Fragmented Reporting and Strategic Alignment: The existing systems lacked the ability to seamlessly incorporate the Council’s strategic planning structure, making it difficult to align operational activities with the overarching goals of the organization. This disjointed approach created inefficiencies in tracking progress and executing key initiatives.

  • Limited Visibility and Performance Tracking: The Council struggled to gain a comprehensive view of how individual and departmental goals contributed to the broader organizational strategy. Without a clear “line of sight,” it was challenging for managers and leaders to monitor performance effectively, leading to gaps in accountability and decision-making.

  • Cumbersome Reporting Processes: Generating timely reports to meet monthly, quarterly, and annual reporting requirements was a time-consuming task. The lack of automated features and real-time updates made it difficult for the Council to produce point-in-time reports and limited their ability to quickly respond to evolving priorities.

  • Lack of Collaboration and Alerts: The absence of an alerting system meant that important tasks and deadlines were often missed, leading to delays in key projects. Additionally, the Council sought an intuitive process for planning future initiatives, while ensuring that approvals and reporting hierarchies were clearly defined and efficiently managed.

SOLUTIONS IMPLEMENTED

To address the Port Pirie’s challenges and align their operations with strategic goals, the Government Frameworks team, in close collaboration with the Shire’s staff, implemented the following key solutions:

  • Asset & Property Management Plan
  • Audit Plan
  • Capital Projects Plan
  • Corporate & Community Service Plan
  • Council Resolutions Plan
  • Enterprise Risk Register
  • Environmental Health Plan
  • Environmental Service Plan
  • Grants Plan
  • Health & Safety Plan
  • Information Technology Plan
  • Infrastructure Operations Plan
  • Library Plan
  • People & Culture & Wellbeing Plan
  • Planning & Building Plan
  • Policies and Procedures Register
  • Strategic Community & Corporate Business Plan
  • Tourism & Events Plan

Automated Systems and Real-Time Insights: The Port Pirie Advantage

To address these challenges, Government Frameworks worked closely with Port Pirie Regional Council to implement a comprehensive suite of solutions tailored to their needs. The partnership delivered the following key outcomes:

  • Integration of Strategic Planning Structure: The Government Frameworks platform allowed the Council to seamlessly integrate its existing strategic planning framework. This provided a cohesive view of how individual and departmental objectives contributed to the overall organizational strategy, ensuring alignment and improving decision-making at every level.

  • Permission-Based Dashboards and Views: Customizable dashboards provided real-time visibility into progress on goals, objectives, and key deliverables. These permission-based views enabled managers to monitor their teams’ performance effectively, while also allowing individual users to track their contributions to the Council’s broader initiatives.

  • Automated Reporting and Alerts: The system’s automation capabilities allowed for the generation of point-in-time reports at monthly, quarterly, and annual intervals. Additionally, the alerting/notification system ensured that users were prompted to take action, preventing delays in project execution and improving overall efficiency.

  • Performance Monitoring and Future Planning: Managers gained access to advanced tools to monitor team performance via dashboards and reports. The solution also included features for future planning, allowing the Council to outline long-term strategies through a simple and intuitive process.

  • Approval and Reporting Hierarchy: A clearly defined approval and reporting hierarchy was introduced, streamlining the decision-making process and ensuring accountability across the organization. Automated roll-up capabilities enabled seamless aggregation of input from multiple levels, ensuring that the leadership team had a holistic view of progress at all times.

  • Capital Projects and Financial Integration: The implementation included solutions for managing Capital Projects with full financial integration, allowing for accurate tracking of project budgets and ensuring that resources were allocated efficiently.

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