Accounts Payable Workflow

A streamlined, intelligent workflow that saves time, improves accuracy, and gives your finance team confidence in every transaction.

Automate Accounts Payable. Improve Accuracy. Gain Complete Financial Control.

Accounts Payable (AP) is a critical financial process responsible for managing invoices, approving expenditures, and ensuring suppliers are paid accurately and on time. Yet for many organizations, AP remains a manual, time-consuming process that relies on paper files, email approvals, spreadsheets, and repetitive data entry.

Whether invoices arrive by mail or email, manual processes create unnecessary risk. Paper invoices can be misplaced or delayed, while digital invoices often become buried in email inboxes, resulting in missed approvals, duplicate payments, and lengthy processing times. Both approaches increase the likelihood of data entry errors, inconsistent coding, and difficulty locating supporting documentation during audits.

A Smarter Way to Manage Accounts Payable

Move into a controlled, transparent, audit-ready financial process.

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The Government Frameworks Accounts Payable Solution transforms traditional invoice processing into a secure, automated workflow that improves efficiency, strengthens financial controls, and provides complete visibility throughout the approval process..

Invoices can be automatically captured from multiple sources, including:

Once received, invoice information is automatically extracted using intelligent data capture technology and presented in a digital invoice form for review. Finance staff simply verify the extracted information, assign the appropriate general ledger (GL) coding, and submit the invoice into the automated approval workflow.

Approvals are automatically routed to the appropriate staff based on your organization’s business rules. Automatic notifications, reminders, and escalation rules help eliminate bottlenecks and keep invoices moving, ensuring payments are completed on time.

For organizations using purchase orders, the solution can automatically match invoices against purchase orders, significantly reducing manual effort while improving accuracy and helping prevent duplicate or incorrect payments.

The solution also integrates with financial systems to retrieve vendor information, validate account data, and exchange payment information, creating a seamless connection between Accounts Payable and your finance system.

Once processing is complete, every invoice is securely stored with a complete electronic audit trail, including all approvals, comments, timestamps, and supporting documentation. Records are automatically classified and managed according to your organization’s records retention policies, making audits faster and compliance easier.

What are the Benefits of the FARMER
Accounts Payable Workflow?

With the Government Frameworks Accounts Payable Solution, your organization can:
✅ Reduce invoice processing time
✅ Eliminate manual data entry and duplicate payments
✅ Improve approval turnaround times
✅ Strengthen financial controls and accountability
✅ Increase visibility into invoice status
✅ Simplify audits with a complete electronic audit trail
✅ Integrate with existing financial systems
✅ Reduce administrative costs while improving operational efficiency

Transform Accounts Payable from a manual administrative process into a streamlined, intelligent workflow that saves time, improves accuracy, and gives your finance team confidence in every transaction.

Want to learn how your municipality will benefit from the FARMER AP Workflow?

Delivered by GovernmentFrameworks.com

GovernmentFrameworks.com helps municipalities modernize governance through technology.

Our mission is to:

Improve governance through modern technology and services designed specifically for municipal governments.

GovernmentFrameworks delivers solutions across:

Forms and digital services
Workflow automation
Records management
Public service modernization
Executive reporting and analytics

GovernmentFrameworks is an approved supplier through Canoe Procurement Canada, allowing municipalities to procure solutions quickly and compliantly.

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